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Consultant Invoice Template

Consultants — whether management, strategy, HR, financial, or IT — need invoices that convey professionalism and clearly justify fees. This template supports hourly and daily rate billing, retainer arrangements, and project-based fees, with full support for EU VAT and cross-border reverse charge.

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Renaud Conseil

12 Rue de Rivoli

75001 Paris

France

VAT: FR 24 567 890 123

INVOICE

INV-2026-027

Bill To

EuroTech Solutions BV

Herengracht 182

1016 BR Amsterdam

Netherlands

VAT: NL 123 456 789 B01

Issue Date

25 Apr 2026

Due Date

25 May 2026

Invoice No.

INV-2026-027

Description	Qty	Rate	Amount
Strategy consulting — organisational review	5 days	€1,200	€6,000
Stakeholder workshop facilitation	2 days	€1,400	€2,800
Travel & accommodation (reimbursable)	1	€620	€620

Subtotal€9,420

VAT 0% (Reverse charge)€0

Total Due€9,420

Reverse charge — VAT to be accounted for by the recipient (Art. 196 EU VAT Directive). Payment: 30 days.

What to include on a consultant invoice

Every valid invoice needs these fields. Missing any of them can result in delayed payments or rejected claims.

Your name or consultancy name, registered address, and VAT number

Client company name, registered address, and VAT number

Purchase order or contract reference number

Invoice number and date

Description of consulting services by phase or deliverable

Hours or days × daily/hourly rate, or fixed project fee

Reimbursable expenses (travel, accommodation)

Net, VAT or reverse charge note, and total

Payment terms and bank details

VAT guidance for consultants

For cross-border consulting within the EU, if your client is a VAT-registered business in another member state, apply reverse charge VAT. Zero the VAT amount on the invoice and add: "Reverse charge — VAT to be accounted for by the recipient pursuant to Article 196 of Directive 2006/112/EC."

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Frequently asked questions

How should I handle VAT on consulting services to EU clients?

If your EU client provides a valid VAT number from another member state, apply reverse charge. You charge zero VAT but include the reverse charge notice. Your client accounts for the VAT in their country.

Can I invoice against a retainer arrangement?

Yes. For monthly retainers, issue a recurring invoice at the start or end of each month describing "Monthly consultancy retainer — [Month YYYY]" with the agreed fixed fee.

What payment terms should consultants use?

Net 14 or net 30 days is standard for consultancy. Many consultants require a deposit (25–50%) before starting work, invoiced separately at engagement start.

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