Design templates

Graphic Design Invoice Template

Design invoices should explain creative work without making the client decode vague “design services” lines. Break out project phases, revisions, licensing, and extra work clearly.

Create a design invoice See freelance invoice template

Example documentInvoicey

Project fee: Brand identity design package
Revision: Additional revision round — fixed fee
License: Digital usage rights, 12 months

Design invoice line items

Use specific line items for discovery, concepts, revisions, production files, licensing, and rush fees. Clear labels reduce payment questions.

• Brand identity concept
• Landing page design
• Revision round
• Usage rights license

Deposits and milestones

Many designers bill 50% upfront and the balance on delivery. Larger projects can use milestone invoices for concept approval, production, and final files.

Usage rights and licensing

If you charge for usage rights, list them separately. Include territory, duration, and media where your contract requires it.

Invoicey vs manual templates

FeatureManual fileInvoicey

Totals and taxYou calculate every subtotal, discount, and tax line yourself.Invoicey calculates totals, tax lines, and PDF output from structured fields.

NumberingYou need to track invoice or document numbers manually.Invoicey keeps numbering consistent and gives you a dedicated invoice number generator.

Repeat workYou copy old files and risk leaving stale client or project details.Saved clients, reusable templates, and related tools reduce repeated entry.

Frequently asked questions

What should a graphic design invoice include?

Include project name, design deliverables, revisions, usage rights if relevant, tax, total, and payment terms.

Should designers charge a deposit?

Many do. A 30-50% deposit before work begins is common for project work.

Can I invoice for licensing separately?

Yes. If usage rights are part of your agreement, list licensing as its own line item for clarity.