What freelancers should include
Add your legal name or business name, client details, invoice number, dates, line items, payment terms, tax treatment, and bank/payment details.
Freelance templates
Freelance Invoice Template
Freelancers need invoices that explain the work clearly and get paid without back-and-forth. Use this template structure for hourly work, fixed-fee projects, retainers, and reimbursable expenses.
Example documentInvoicey
- Hourly
- Design revisions — 4 hrs × €80
- Fixed fee
- Landing page copy package
- Retainer
- Monthly advisory support
Example freelance line items
Use clear deliverable names instead of vague labels. Clients pay faster when they understand exactly what each line covers.
- • Website design — homepage concept
- • Copywriting — 1,200 word landing page
- • Consulting session — 2 hours
Use payment terms that match your work
Net 7 or Net 14 can work for smaller jobs. Larger projects often use deposits, milestones, or retainers.
Invoicey vs manual templates
FeatureManual fileInvoicey
Totals and taxYou calculate every subtotal, discount, and tax line yourself.Invoicey calculates totals, tax lines, and PDF output from structured fields.
NumberingYou need to track invoice or document numbers manually.Invoicey keeps numbering consistent and gives you a dedicated invoice number generator.
Repeat workYou copy old files and risk leaving stale client or project details.Saved clients, reusable templates, and related tools reduce repeated entry.
Frequently asked questions
What should a freelance invoice include?
Include business and client details, invoice number, issue and due dates, line items, tax, total, and payment instructions.
Can freelancers charge VAT?
Only when required or registered in their country. Invoicey supports VAT fields and exemption notes where relevant.
What payment terms should freelancers use?
Net 7, Net 14, deposits, or milestone payments are common. Choose terms that match your contract and cash flow.