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UK Contractor Invoice Template

UK contractors — whether inside or outside IR35 — need invoices that meet HMRC requirements. This template covers all mandatory fields for a valid UK VAT invoice, supports CIS (Construction Industry Scheme) deductions where relevant, and is formatted to HMRC standards for both VAT-registered and non-VAT-registered contractors.

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Template preview — real example

James Hartley Ltd

42 Victoria Street

Manchester M2 3AN

VAT: GB 289 543 107

INVOICE

INV-2026-055

Bill To

BuildRight Construction plc

100 London Road

Manchester M1 2PQ

VAT: GB 432 110 987

Issue Date

25 Apr 2026

Due Date

9 May 2026

Invoice No.

INV-2026-055

Description	Qty	Rate	Amount
Site management services — week commencing 21 Apr	5 days	£420	£2,100
CIS Labour deduction (20%)			−£420

Subtotal£1,680

VAT 20%£336

Total Due£2,016

Payment due 14 days. Bank: Sort Code 20-00-00 · Account 12345678 · Ref: INV-2026-055

What to include on a uk contractor invoice

Every valid invoice needs these fields. Missing any of them can result in delayed payments or rejected claims.

Your full name or limited company name and registered address

Your VAT registration number (if VAT-registered)

Your UTR (Unique Taxpayer Reference) if operating as sole trader

Client company name, address, and their VAT number

Unique sequential invoice number

Date of supply and invoice date

Description of services rendered

Net amount, VAT rate (20% standard) and VAT amount

Total amount due

Payment due date and bank details

CIS deduction line if applicable

VAT guidance for uk contractors

UK contractors charging VAT must be VAT-registered (threshold: £90,000 turnover). Non-registered contractors do not charge VAT — simply list net amounts. For services supplied outside the UK to overseas businesses, check whether UK VAT applies under the "place of supply" rules.

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Frequently asked questions

What are the legal requirements for a UK VAT invoice?

HMRC requires: your name and address, VAT registration number, unique invoice number, date, description of supply, net amount, VAT rate and amount, and total. Invoices over £250 also need the customer's name and address.

Do I need to charge VAT as a UK contractor?

Only if your taxable turnover exceeds £90,000 in any 12-month rolling period. Below this threshold you are not required to register for VAT. If you voluntarily register, you must charge and remit VAT.

How do I handle CIS deductions on my invoice?

Under CIS, your contractor client deducts 20% (or 30% if unverified) from your labour charges before paying you. Show the gross labour amount, then a separate CIS deduction line, and the net amount payable to you.

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