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Graphic Designer Invoice Template

Graphic designers often bill a mix of hourly work, fixed-price projects, and usage rights fees. This invoice template is pre-structured for design work: you can list individual design phases, revision rounds, and licensing fees as separate line items, with VAT applied at the correct rate for your country.

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Studio Bloom

18 Rue du Faubourg

Paris 75011

France

VAT: FR 84 123 456 789

INVOICE

INV-2026-018

Bill To

Luxe Brand Co.

25 Avenue Montaigne

Paris 75008

France

Issue Date

25 Apr 2026

Due Date

25 May 2026

Invoice No.

INV-2026-018

Description	Qty	Rate	Amount
Brand identity design — logo + guidelines	1 project	€2,400	€2,400
Revision rounds (3 × €180)	3	€180	€540
Usage rights licence — digital + print, EU, 2 years	1	€600	€600

Subtotal€3,540

VAT 20%€708

Total Due€4,248

Paiement sous 30 jours. Virement bancaire IBAN FR76 3000 6000 0112 3456 7890 189

What to include on a graphic designer invoice

Every valid invoice needs these fields. Missing any of them can result in delayed payments or rejected claims.

Your name or studio name, address, and VAT number

Client company name and billing address

Invoice number and issue date

Project name or reference number

Itemised lines: design hours at hourly rate, fixed-price deliverables, usage rights

Revision rounds if billed separately

Net amount, VAT rate and amount, total due

Payment due date and accepted payment methods

Bank details or payment link

VAT guidance for graphic designers

If you are a VAT-registered designer in the EU, apply the standard rate for your country (20% UK, 20% FR, 19% DE, 22% IT). For clients in other EU countries with a valid VAT number, apply reverse charge VAT and include the note "Reverse charge — VAT to be accounted for by the recipient."

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Frequently asked questions

How should I charge for revisions on a graphic design invoice?

List revisions as a separate line item with a description such as "Additional revision rounds (2 rounds × €80)" or include them in a fixed-price project total. Clearly defining revision limits in your contract prevents disputes.

Should I charge VAT on graphic design services?

If you are VAT-registered in your country, yes. UK designers charge 20% VAT. French auto-entrepreneurs below the threshold add the TVA exoneration mention instead of charging VAT.

Can I use this template for freelance design work?

Yes. This template works for freelance designers billing individual clients, as well as design studios billing corporate clients.

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