For business & export billing
Commercial Invoice Generator
Create professional commercial invoices for B2B and export sales — itemized goods or services, multi-currency, and automatic EU reverse charge. PDF in 60 seconds. No signup required.
Invoice
Set the basics first: language, number, dates, and currency.
What is a commercial invoice?
A commercial invoice is the formal sales document a business issues to another business when goods or services change hands. Unlike a casual receipt, it is a complete, itemized record: who is selling, who is buying, exactly what was supplied, the price of each line, the currency, the tax treatment, and the total amount due. It is the document your client pays against and the one both sides keep for their accounts.
For physical goods crossing a border, the commercial invoice also travels with the shipment as the primary statement of value. Invoicey produces the professional commercial sales invoice — clean, branded, and ready to send. If your carrier needs customs-specific data such as HS tariff codes or country of origin, you can add those as line-item notes; Invoicey does not generate a separate customs declaration.
What a commercial invoice should include
A professional commercial invoice leaves no ambiguity about what was sold and what is owed. Invoicey lays out every field below for you, validates the essentials, and exports a tidy PDF.
- ✓Seller and buyer business details (name, address, VAT number)
- ✓Unique, sequential invoice number and issue date
- ✓Line-by-line description of goods or services
- ✓Quantity, unit price, and line total per item
- ✓Currency and, where relevant, the exchange rate
- ✓VAT per rate — or a 0% reverse-charge / export note
- ✓Subtotal, total amount due, and payment terms
VAT on commercial invoices: domestic, EU, and export
The tax treatment of a commercial invoice depends on where your buyer is based. For a domestic B2B sale, you charge your country’s standard VAT rate as normal. For a cross-border B2B sale to a VAT-registered business in another EU country, the reverse charge usually applies: you invoice at 0% VAT and add the wording “Reverse charge — VAT to be accounted for by the recipient”, and your client accounts for the VAT in their own country.
For an export sale to a business outside the EU, the supply is generally zero-rated, and the invoice should make clear it is an export. Invoicey detects the scenario from the seller and buyer countries you choose and applies the right rate and legal note automatically — so you don’t have to remember which rule applies to which client.
Multi-currency commercial invoices for global clients
Commercial and export invoicing almost always means billing in your client’s currency. Invoicey supports 30+ currencies with live ECB and central-bank exchange rates, and records both the invoice currency and your home-currency equivalent on the invoice date — exactly what your accountant needs at year end. Branded PDF templates, sequential numbering, and saved client details mean every commercial invoice you send looks consistent and stays audit-ready.
Frequently Asked Questions
What is a commercial invoice?
A commercial invoice is a formal document a seller issues to a business buyer that itemizes the goods or services supplied, with quantities, unit prices, currency, and the total amount due. It is the official record of a B2B sale and is used for payment, accounting, and — for physical goods — as supporting documentation in international trade.
What is the difference between a commercial invoice and a proforma invoice?
A proforma invoice is a preliminary document sent before a sale is confirmed — essentially a detailed quote, and not a demand for payment. A commercial invoice is the final, binding document issued once the sale is agreed and requests payment. With Invoicey you can start with an estimate or quote and convert it into a commercial invoice when the deal is confirmed.
Does a commercial invoice need to include VAT?
It depends on where the buyer is. Domestic B2B sales include your applicable VAT rate. Cross-border B2B sales within the EU usually apply 0% under the reverse charge mechanism, with the required legal wording. Sales to businesses outside the EU are typically zero-rated as exports. Invoicey applies the correct treatment automatically based on the seller and buyer countries you select.
Can I create a commercial invoice for international or export clients?
Yes. Invoicey supports 30+ currencies with live exchange rates, EU reverse charge, and clear buyer and seller details — everything a professional B2B or export sales invoice needs. The PDF is clean, branded, and ready to email to your client anywhere in the world.
Does this include customs fields like HS codes or country of origin?
Invoicey creates the commercial sales invoice itself — itemized goods or services, values, currency, buyer and seller details, and totals. It does not auto-generate customs-specific fields such as HS (tariff) codes or country of origin. If your carrier or customs broker requires those, you can add them as line-item descriptions or notes on the invoice.
Is the commercial invoice generator free?
Yes. You can create and download your first commercial invoice PDF free, with no signup required. A free account lets you save clients and reuse company details across invoices; upgrading to Pro removes the watermark and unlocks unlimited invoices and branding.
What should a commercial invoice include?
Seller and buyer names and addresses, a unique sequential invoice number, the issue date, a clear description of each item or service with quantity and unit price, the currency, the subtotal, any VAT amount or reverse-charge note, the total amount due, and your payment terms. Invoicey lays out all of these fields for you.