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Free Template

Freelance Invoice Template

A freelance invoice template used by sole traders and independent professionals across the EU and UK. Whether you bill hourly, per project, or on a retainer, this template covers all legally required fields — including EU VAT, reverse charge, and sequential invoice numbering — so your invoice is professional and compliant from the first send.

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Template preview — real example

Alex Morgan
27 Clerkenwell Rd
London EC1M 5RN
United Kingdom
VAT: GB 342 891 002
INVOICE
INV-2026-042
Bill To
Meridian Digital Ltd
14 Canary Wharf
London E14 5AB
United Kingdom
VAT: GB 210 554 771
Issue Date
25 Apr 2026
Due Date
25 May 2026
Invoice No.
INV-2026-042
DescriptionQtyRateAmount
Website Redesign — Phase 1 (discovery + wireframes)12 hrs£95£1,140
UI Design & Prototype18 hrs£95£1,710
Project management & client reviews4 hrs£60£240
Subtotal£3,090
VAT 20%£618
Total Due£3,708
Payment due within 30 days. Bank transfer: IBAN GB29 NWBK 6016 1331 9268 19 · BIC NWBKGB2L

What to include on a freelancer invoice

Every valid invoice needs these fields. Missing any of them can result in delayed payments or rejected claims.

Your full name or business name and address
Your VAT registration number (if VAT-registered)
Client name, address, and VAT number (for B2B invoicing)
Unique sequential invoice number (e.g. INV-2026-001)
Invoice issue date and payment due date
Description of services: project name, hours worked, or deliverables
Quantity × hourly rate, or fixed project fee per deliverable
Subtotal, VAT rate and amount, total amount due
Payment terms (e.g. "Net 30 days from invoice date")
Your bank IBAN / sort code, or a payment link

VAT guidance for freelancers

If you are VAT-registered, apply the standard rate for your country (20% UK, 20% FR, 19% DE). For clients in another EU member state with a valid VAT number, apply reverse charge VAT and include the note: "Reverse charge — VAT to be accounted for by the recipient." If you are below the registration threshold (UK £90,000 · FR €94,300 · DE €22,000), do not charge VAT.

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Frequently asked questions

What should a freelance invoice include?
A valid freelance invoice must include your name and address, the client's name and address, a unique invoice number, the invoice date, a description of services provided, the amount due, and your payment details. If you are VAT-registered, also include your VAT number and the VAT amount charged.
Do freelancers need to charge VAT?
Only if you are VAT-registered in your country. In the UK, you must register when your taxable turnover exceeds £90,000. In France above €94,300. In Germany above €22,000. Below the threshold you do not charge VAT — but you should note this on your invoice (e.g. the French mention "TVA non applicable, article 293 B du CGI").
Can I use the same template for hourly and project billing?
Yes. For hourly billing, list "X hours × hourly rate." For project billing, list the project name with a fixed fee. You can mix both on the same invoice — for example, a fixed project fee plus additional billable hours for revisions.
How do I number my freelance invoices?
Use a sequential, never-repeating numbering system such as INV-001, INV-002, or year-based like 2026-001. Some countries (notably France) legally require invoices to be sequentially numbered with no gaps. Invoicey auto-increments your invoice number every time.
What payment terms should I use?
Standard payment terms are Net 14 (due in 14 days) or Net 30 (due in 30 days) from the invoice date. Many freelancers require a 50% deposit invoiced separately before work begins. Include your late payment policy in the invoice notes.

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